January Working Group Meeting - General Information

Health Level Seven, Inc. ^®

January Working Group Meeting

San Antonio, TX	January 13-18, 2008

What is a Working Group Meeting?

HL7 Working Group Meetings (WGMs) are held three times per year at varying locations. These working group meetings serve two important purposes:

They give the HL7 Technical Committees and Special Interest Groups a chance to meet face-to-face to work on the standards;
They provide an invaluable educational resource for the healthcare IT community.

Standards Development

HL7 has more than 40 technical committees (TCs) and special interest groups (SIGs) dedicated to specialized areas of interest such as Orders and Observations and Electronic Health Records. These technical committees and special interest groups are directly responsible for the content of the standards and spend much of their time at the working group meetings hard at work on standards development. Attending a TC or SIG meeting can be a great way to get a handle on what is going on in a particular area, and everyone attending an HL7 working group meeting is invited to attend any of the TC or SIG meetings.

Educational Sessions

This working group meeting will offer numerous educational opportunities. Sessions will cover a full range of HL7-specific topics such as Version 2.x Implementation, Version 3, and the Clinical Document Architecture (CDA) among others. Educational sessions also branch out to cover general interest industry topics such as the Electronic Health Record, XML and Vocabulary Terminology.

Schedule Overview

Registration opens on Sunday, January 13, 2008 from 3:00 - 6:00 pm.

Meetings are scheduled Monday through Friday and Tutorials are scheduled Monday through Thursday, 9:00 am - 5:00 pm.

The complete WGM Schedule is available in the Meeting Brochure.

"Early Bird" Rate Deadline

Early Bird registration, including payment, is required by December 14, 2007 to receive the discounted rates. Otherwise the full fee structure will apply. Consult the registration form for a schedule of meeting fees.

To Register

Please complete the registration form.

You have several options for payment:

If paying by credit card, you may submit your registration electronically or
Fill out the form in the brochure the brochure and fax it (along with your credit card information) to +1 (734) 677-3128
Fill out the form in the brochure the brochure and mail it (along with your credit card information)
Fill out the form in the brochure the brochure and mail it (along with a check payable to Health Level Seven in U.S. funds)

The mailing address for payments is:

Health Level Seven
3300 Washtenaw Ave., Suite 227
Ann Arbor, MI 48104
USA

Advance registrations MUST include payment. No balance dues will be accepted and registrations received without payment will not be processed until the time that payment is received. Registrations received with payment by December 14 will receive the early bird discount. All other registrations where payment is received after December 14 will be required to pay the full registration fee.

Advance registrations will be accepted until December 21. After December 21, registrations can only be made on-site in San Antonio, TX. All registrations require payment in full at the time of registration.

Cancellation Policy

Prepaid registrants who cancel prior to December 14 will receive a full refund minus a $50 processing fee. After December 14, no refunds will be made.

Tutorial Cancellation

The tutorial schedule is subject to change. A tutorial may be cancelled by December 14 if expected registration numbers are not met. If a tutorial is cancelled, pre-registrants will be notified via e-mail. The registrant can select another tutorial at that time, or a full refund of the tutorial fee will be made. However, registration fees will not be refunded.

Dress

The dress code is casual for all HL7 functions. Layered clothing is advised as room temperatures may vary.

Meals

Continental breakfasts, refreshment breaks and lunches are included in the meeting registration fee and will be provided for all registered attendees Monday through Friday. Vegetarian and diabetic meals are available upon request.

HL7 Networking Reception

Don’t miss the HL7 Networking Reception, Wednesday, January 19, 2008 at 5:15 pm.

PLEASE BOOK YOUR ROOM AT THE HL7 MEETING HOTEL

HL7 urges all meeting attendees to secure their hotel reservations at the HL7 Working Group Meeting Host Hotel. The hotel has been contracted to provide the best rate and service to our HL7 meeting attendees, including the vast number of meeting rooms that HL7 uses. In order to secure the required meeting space, HL7 has a contractual obligation to fill its sleeping room block. If you make reservations at a different hotel, HL7 risks falling short on its obligation, which translates to HL7 paying additional costs (penalties) to the hotel. Should this occur, HL7 will likely be forced to pass these costs onto our attendees through increased meeting registration fees. Therefore, to help avoid such fee increases, we urge you to book your hotel room at our host hotel. Thank you!

Hotel Information

HL7’s January Working Group Meeting will be held at the Hyatt Regency San Antonio on the Riverwalk.

Hyatt Regency San Antonio on the Riverwalk
123 Losoya Street
San Antonio, TX 78205
+1-210-222-1234 phone (You must mention Health Level Seven)
+1-210-227-4925 fax

To reserve your room, the hotel has set up a special Web site registration process just for HL7 attendees. HL7 attendees should log on to http://www.sanantonioregency.hyatt.com/groupbooking/hlsv2008 and simply follow the reservation instructions. Please note the group rate rooms are run of the house, which means the room type is based on the best available at check in, not prior to arrival. You will see the room type on the registration form, but it is only a request. Requests will be noted and based on availability.

Alternatively, you can call the hotel directly at +1 210-222-1234 for reservations. Be sure to mention Health Level Seven to receive the discounted room rate of $184 per night single or double occupancy. These rates will be offered three days prior and three days after the meeting dates, subject to availability of rooms at the time of reservation. Remember, there are a limited number of rooms available at the discounted rate so reserve your room early. The hotel cut-off date is December 21, 2007. Room rates are subject to all applicable state and local taxes in effect at time of check in.

If you need to cancel your room reservation, please do so 72 hours (three days) prior to your arrival date, and obtain a cancellation number. If you cancel within the three days, you will be charged one night reservation fee.

For those making a reservation under the government rate of $112, log on to http://www.sanantonioregency.hyatt.com/groupbooking/hlsg2008 - Government block. There are a limited number of government rooms available at the discounted rate so reserve your room early.

Ground Transportation and Parking

The Hyatt Regency San Antonio on the Riverwalk is approximately 12 miles from the San Antonio International Airport. The airport is located at the juncture of NE Loop 410 and Hwy 281 N. with easy access to and from the interstate and is open 24 hours a day.

Taxi costs

From the airport—approximately $18 one-way per car. Seating and luggage: 6 passengers; amount of luggage depends on size of bags. Pick up is on the lower level of the airport.
Yellow/Checker Cab: +1-210-650-8600
Concord Cab: +1-210-732-1111
Taxi Express: +1-210-222-2222
SA Trans is $14 one way or $24 round trip. Advanced reservations are not required for individuals, though recommended. +1-210-281-9900
Hyatt parking is located directly across the street at the Central Parking System garage. Valet parking is $25.00 plus tax per day with in and out privileges. Self-parking is $21.00 plus tax per day with in and out privileges.

Air Travel

To make arrangements, attendees can call Conlin Travel at (800) 783-9559 or (734) 677-0900. Be sure to mention Health Level Seven when calling.