May Working Group Meeting - General Information

Health Level Seven, Inc. ^®

May Working Group Meeting

Phoenix, AZ	May 4-9, 2008

What is a Working Group Meeting?

HL7 working group meetings are held three times per year at varying locations. These working group meetings serve two important purposes:

They give the HL7 work groups a chance to meet face-to-face to work on the standards;
They provide an invaluable educational resource for the healthcare IT community.

Standards Development

HL7 has more than 40 work groups dedicated to specialized areas of interest such as Orders and Observations and Electronic Health Records. These work groups are directly responsible for the content of the standards and spend much of their time at the working group meetings hard at work on standards development. Attending a working group meeting can be a great way to get a handle on what is going on in a particular area, and everyone attending an HL7 working group meeting is invited to attend any of the working group meetings.

Educational Sessions

This working group meeting will offer numerous educational opportunities. Sessions will cover a full range of HL7-specific topics such as Version 2.x Implementation, Version 3, and the Clinical Document Architecture (CDA), among others. Educational sessions also branch out to cover general interest industry topics such as the Electronic Health Record, XML and Vocabulary Terminology.

Schedule Overview

Registration opens on Sunday, May 04, 2008 from 3:00 - 6:00 pm.

Meetings and Tutorials are scheduled Monday through Friday, 9:00 am - 5:00 pm.

The complete WGM Schedule is available in the Meeting Brochure.

"EarlyBird" Rate Deadline

Early Bird registration, including payment, is required by April 6, 2008 to receive the discounted rates. Otherwise the full fee structure will apply. Consult the registration form for a schedule of meeting fees.

To Register

Please complete the registration form.

You have several payment options

If paying by credit card, you may submit your registration electronically;
or you can fill out the form in the brochure and fax it along with your credit card information to +1 (734) 677-3128;
or you can fill out the form in the brochure and mail it along with your credit card information, or check payable to Health Level Seven in U.S. funds;

The mailing address for payments is:

Health Level Seven
3300 Washtenaw Ave., Suite 227
Ann Arbor, MI 48104
USA

Advance registrations MUST include payment. No balance dues will be accepted and registrations received without payment will not be processed until the time that payment is received. Registrations received with payment by April 6, 2008 will receive the early bird discount. All other registrations where payment is received after April 6, 2008 will be required to pay the full registration fee.

Advance registrations will be accepted until April 20, 2008. After April 20, 2008, registrations can only be made on-site in Phoenix, AZ. All registrations require payment in full at the time of registration.

Cancellation Policy

Prepaid registrants who cancel prior to April 6, 2008 will receive a full refund minus a $50 processing fee. After April 6, 2008, no refunds will be made.

Tutorial Cancellation

The tutorial schedule is subject to change. A tutorial may be cancelled by April 6 if expected registration numbers are not met. If a tutorial is cancelled, pre-registrants will be notified via e-mail. The registrant can select another tutorial at that time, or a full refund of the tutorial fee will be made. However, registration fees will not be refunded.

Dress

The dress code is casual for all HL7 functions. Layered clothing is advised as room temperatures may vary.

Meals

Continental breakfasts, refreshment breaks and lunches are included in the meeting registration fee and will be provided for all registered attendees Monday through Friday. Vegetarian and diabetic meals are available upon request. You must register for each day’s lunch on your registration form in order to receive lunch tickets.

HL7 Networking Reception

Don't miss the HL7 Networking Reception, Wednesday, May 7, 2008 at 5:15 pm.

PLEASE BOOK YOUR ROOM AT THE HL7 MEETING HOTEL

HL7 urges all meeting attendees to secure their hotel reservations at the HL7 Working Group Meeting Host Hotel. The hotel has been contracted to provide the best rate and service to our HL7 meeting attendees, including the vast number of meeting rooms that HL7 uses. In order to secure the required meeting space, HL7 has a contractual obligation to fill its sleeping room blocks. If you make reservations at a different hotel, HL7 risks falling short on its obligation, which translates to HL7 paying additional costs (penalties) to the hotel. Should this occur, HL7 will likely be forced to pass these costs onto our attendees through increased meeting registration fees. Therefore, to help avoid such fee increases, we urge you to book your hotel room at our host hotel. Thank you!

Hotel Information

HL7’s May Working Group Meeting will be held at The Pointe Hilton Squaw Peak Resort.

(You must mention Health Level Seven)

RESORT RESERVATIONS ARE CLOSED. THERE ARE NO MORE ROOMS AVAILABLE.

To reserve your room, the resort has set up a special website registration process just for HL7 attendees. HL7 attendees should log on to http://www.hilton.com/en/hi/groups/personalized/PHXSPPR-HLW-20080504/index.jhtml and enter the Group Name HL7 Working Group Meeting and the Group Code: HLW. Then, simply follow the reservation instructions. Please note the group rate rooms are run of the house, which means the room type is based on the best available at check in, not prior to arrival. Room type will be available on the registration form, but it is only a request. Requests will be noted and are based on availability.

GOVERNMENT ROOMS ARE SOLD OUT AND NO LONGER AVAILABLE!

For those making a reservation under the government rate of $122 per night, please log on to http://www.hilton.com/en/hi/groups/personalized/PHXSPPR-HGV-20080504/index.jhtmland enter the Group Name: HL7 Working Group Meeting and the Group Code: HGV.

Alternatively, you can call the resort direct at +1 (800) 876-4683 for reservations. Be sure to mention Health Level Seven to receive the discounted room rate of $169 per night for single or double occupancy. These rates will be offered three days prior and three days after the meeting dates, subject to availability of rooms at the time of reservation. Remember, space is limited, so reserve your room early. Discounted room rates are available only on reservations made before April 13, 2008. Room rates are subject to all applicable state and local taxes in effect at time of check in. Broadband internet service is available in the suites and is billed at a rate of $11.95 per day and $13.95 per day for VPN service.

If you need to cancel your room reservation, to avoid penalties, please do so 72 hours (three days) prior to your arrival date, and obtain a cancellation number. If you cancel within the three days, you will be charged one night reservation fee.

Included in the room rate is the RESORT VALUE PACK which includes:

Complimentary Daily Tocasierra Fitness Centre Admittance
Complimentary Westcor Shopping and Dining Incentives Book
18-Hole Executive Miniature Putting Course
Tennis Court Time (60 minutes)
Unlimited Local Phone Calls
Unlimited Incoming/Outgoing Domestic Faxes
10% Off Any Souvenir T-Shirt at the Gift Shoppe or Rodeo Drive

Ground Transportation and Parking

The Pointe Hilton Squaw Peak Resort is approximately 15 minutes, or 10 miles, from Sky Harbor International Airport.

AIRPORT TO RESORT: AIRPORT PHONE BOARD

Look for the Courtesy Phone Board located in the baggage claim area of each terminal. Dial the number for the Pointe Hilton Squaw Peak Resort and request a pickup. The cost is $30 one way for up to three people.

DEPARTURES FROM RESORT TO AIRPORT

Please plan to depart the resort at least two hours prior to your flight departure time. Please contact the bell desk to arrange for transportation to the airport.

SUPER SHUTTLE

The Super Shuttle can be arranged by calling +1 (602) 244-9000 for individuals or +1 (602) 225-2225 for groups. The fare is $15 per person one way. If you choose this option, please be aware that the shuttle may stop at other destinations prior to reaching the resort.

Taxi service is also available for approximately $28-$35 one way.

Parking — The Pointe Hilton Squaw Peak Resort offers complimentary self-parking throughout the property.

Air Travel

To make arrangements, attendees can call Conlin Travel at +1 (800) 783-9559 or +1 (734) 677-0900. Please be sure to mention Health Level Seven when calling.