January 2009 Working Group Meeting

Health Level Seven, Inc. ^®

January 2009 Working Group Meeting

Lake Buena Vista, FL	January 11-16, 2009

What is a Working Group Meeting?

HL7 Working Group Meetings are held three times per year at varying locations. These Working Group Meetings serve two important purposes:

They give the HL7 work groups a chance to meet face-to-face to work on the standards;
They provide an invaluable educational resource for the healthcare IT community.

Standards Development

HL7 has more than 40 work groups dedicated to specialized areas of interest such as Orders and Observations and Electronic Health Records. These work groups are directly responsible for the content of the standards and spend much of their time at the Working Group Meetings hard at work on standards development. Attending a Working Group Meeting can be a great way to get a handle on what is going on in a particular area, and everyone attending an HL7 Working Group Meeting is invited to attend any of the Working Group Meetings.

Educational Sessions

This Working Group Meeting will offer numerous educational opportunities. Sessions will cover a full range of HL7-specific topics such as Version 2.x Implementation, Version 3, and the Clinical Document Architecture (CDA), among others. Educational sessions also branch out to cover general interest industry topics such as the Electronic Health Record, XML and Vocabulary Terminology.

Schedule Overview

Registration opens on Sunday, January 11, 2009 from 3:00 - 6:00 pm.

Meetings are scheduled Monday through Friday, 9:00 am - 5:00 pm. Tutorials are scheduled Monday through Thursday, 9:00 am - 5:00 pm.

The complete WGM Schedule is available in the Meeting Brochure.

"Early Bird" Rate Deadline

Early Bird registration, including payment, is required by December 5, 2008 to receive the discounted rates. Otherwise the full fee structure will apply. Consult the registration form for a schedule of meeting fees.

To Register

Please complete the registration form.

You have several payment options

If paying by credit card, you may submit your registration electronically;
or you can fill out the form in the brochure and fax it along with your credit card information to +1 (734) 677-3128;
or you can fill out the form in the brochure and mail it along with your credit card information, or check payable to Health Level Seven in U.S. funds;

The mailing address for payments is:

Health Level Seven
3300 Washtenaw Ave., Suite 227
Ann Arbor, MI 48104
USA

Advance registrations MUST include payment. No balance dues will be accepted and registrations received without payment will not be processed until the time that payment is received. Registrations received with payment by December 5, 2008 will receive the early bird discount. All other registrations where payment is received after December 5, 2008 will be required to pay the full registration fee.

Advance registrations will be accepted until January 5, 2009. After January 5, 2009, registrations can only be made on-site in Lake Buena Vista, FL. All registrations require payment in full at the time of registration.

Cancellation Policy

Prepaid registrants who cancel prior to December 5, 2008 will receive a full refund minus a $50 processing fee. After December 5, 2008, no refunds will be made.

Tutorial Cancellation

The tutorial schedule is subject to change. A tutorial may be cancelled by December 5 if expected registration numbers are not met. If a tutorial is cancelled, pre-registrants will be notified via e-mail. The registrant can select another tutorial at that time, or a full refund of the tutorial fee will be made. However, registration fees will not be refunded.

Dress

The dress code is casual for all HL7 functions. Layered clothing is advised as room temperatures may vary.

Meals

Continental breakfasts, refreshment breaks and lunches are included in the meeting registration fee and will be provided for all registered attendees Monday through Friday.

Vegetarian and diabetic meals are available upon request. Please be sure to specify your meal preference on the registration form.

HL7 Networking Reception

Don't miss the HL7 Networking Reception, Wednesday, January 14, 2009 at 5:15 pm.

PLEASE BOOK YOUR ROOM AT THE HL7 MEETING HOTEL

HL7 urges all meeting attendees to secure their hotel reservations at the HL7 Working Group Meeting Host Hotel. The hotel has been contracted to provide the best rate and service to our HL7 meeting attendees, including the vast number of meeting rooms that HL7 uses. In order to secure the required meeting space, HL7 has a contractual obligation to fill its sleeping room blocks. If you make reservations at a different hotel, HL7 risks falling short on its obligation, which translates to HL7 paying additional costs (penalties) to the hotel. Should this occur, HL7 will likely be forced to pass these costs onto our attendees through increased meeting registration fees. Therefore, to help avoid such fee increases, we urge you to book your hotel room at our host hotel. Thank you!

Hotel Information

HL7’s January 2009 Working Group Meeting will be held at:

To reserve your room, the hotel has set up a special website registration process just for HL7 attendees. HL7 attendees should log on to http://www.hilton.com/en/hi/groups/personalized/ORLDWHH-HLS-20090109/index.jhtml and simply follow the reservation instructions.

Please note the group rate rooms are run of the house, which means the room type is based on the best available at check in, not prior to arrival. You will see the room type on the registration form, but it is only a request. Requests will be noted and based on availability.

Alternatively, you can call the hotel direct at + 1 (800) 782-4414 for reservations. Please be sure to mention Health Level Seven to receive the discounted room rate of $194 per night for single and $214 for double occupancy. These rates will be offered three days prior and three days after the meeting dates, subject to availability of rooms at the time of reservation. Remember, space is limited, so reserve your room early. Discounted room rates are available only on reservations made no later than December 12, 2008. Room rates are subject to all applicable state and local taxes in effect at time of check in. High speed internet service is available in the rooms and is billed at a rate of $9.95 per day plus tax.

If you need to cancel your room reservation, please do so 72 hours (three days) prior to your arrival date, and obtain a cancellation number. If you cancel within the three days, you will be charged one night reservation fee.

Please be advised that the Hilton in the Walt Disney World Resort is sold out of the government block. Please call the Doubletree at 407-934-1000 to make a reservation at the government rate. For more information, please log on to http://www.hilton.com/en/hi/groups/personalized/ORLDWHH-HLS-20090109/index.jhtml.

Ground Transportation and Parking

The Hilton in the Walt Disney World® Resort is approximately 25 minutes or 15 miles from the Orlando International Airport.

Airport to Hotel: Mears Transportation

Mears transportation offers shuttles that are approximately $31 round trip for adults and $23 for children.

Taxi service is also available at approximately $50 one way.

Parking

The Hilton in the Walt Disney World® Resort offers secured self parking at $8 per day, and secured valet parking at $15 per day with in and out privileges.

Air Travel

To make arrangements, attendees can call Conlin Travel at +1 (800) 783-9559 or +1 (734) 677-0900. Please be sure to mention Health Level Seven when calling.